Prince George Ultimate- Fall League Committee

July 31 – Meeting Minutes

Present: Nini Long Eric Long

Greg Jonuk Kyla MacDonald

1.) Scope of Fall League:

· No frills for fall: no shirts, grab bags, team prizes (too late to order shirts and workload tricky).

· No playoffs but champion could be awarded on basis of round robin results.

· Consumable prize for champion, such as appetizer gift certificates, versus a trophy.

· Assign each team a color. Teams have option of using this color or use or white or black shirts for games.

· Keep to engineered team format versus submitted teams (to ensure parity and maximize skill development of all players).

· Target will be 4 teams of 15 people each for 48 total people.

· League will run from Tuesday September 4 to Tuesday September 25 (6 weeks) with an additional two weeks of mixed team format if weather permits (fields can only be booked by month).

· Scrimmage and development will be held on the respective Thursday nights.

· If interest exceeds 48 people, scheduling of games on Thursday night may have to be done.

· Scores and standings will not be recorded or posted (done in spring so mix it up for folks wanting a more casual approach).

· Scores can be kept during games at choice of team captains.

2.) League Fees:

· League Fees will consider field rental ($7.50/hr * 4 hours/week * 8 weeks =$240)

· League Fees will consider BCDSS membership for insurance with an estimate of 30 new players ($75/team*2= $150).

· League Fees will consider a desire a floating fund for tournaments (so captains don’t have to cover costs until players reimburse)

· League Fees will consider need to cover upcoming expenditure $250 fee for society membership

· League Fees will consider the need to have a price that will discourage missing games but still be of value on a per game rate.

· Extras like Frisbees, disk golf disks, were discussed but decided not to be included due to added complexity involved (what to get, how many to order, ect)

· League Fee decided upon was $25/player

3.) Spirit:

· No sprit rankings to be recorded or league spirit prizes awarded

· Teams will be encouraged to reward other team with cheers, spirit awards, or spirit games

· 2 league nights will be spirit team nights (S&M, bad hair, bad prom night ect.)

4.) Team Formation and Schedule:

· Committee will meet on Thursday, August 23 to draft the teams so announcement should request interest by August 21.

· Teams will be drafted by separating players into novice, intermediate, experienced levels for each gender and balance accordingly so teams equal (parity).

· Special requests of players needing to be on a team with another person (usually for scheduling purposes) will be addressed on an as requested basis.

· Eric will draft schedule for posting to membership on August 28.

5.) Poster:

· Nini to ask Laura if she would like to create a poster for fall league and delegate distribution.

· Alecia should be asked to place posters at UNBC (an idea of a PGU booth at UNBC also discussed to boost UNBC involvement).

6.) Field Space:

· Maizie has requested 2 PGSS fields with DP Todd back-up for fall. It will take 2 weeks to know results.

· If successful, Eric will cancel Ron Brent fall request.

· We may not need reserved fields on Thursday if league less than 48 players and we should try to reduce with city if possible.

· Need to clarify exactly what Maizie requested so we know what we will be billed.

· Eric mentioned that reducing field space once booked may not be easy and that booking fields increases our credibility with city.

7.) Action Schedule:

Role	Time/Due Date	Lead	Comments
Arrange field space	Completed July 30	Maizie	Will know august 14^th or so results of booking request. Should get request form from Maizie
Confirm league details/scope	Completed July 30	League Committee
Create promotional poster	ASAP	Laura	Spring league copy on www.pgultimate.bc.ca
Distribute posters	ASAP	Laura and PGU community	Alecia UNBC? ID high traffic locations
Post league details on www.pgultimate.bc.ca	Aug 3	Greg
Press Release to media	Aug 7	Greg	Includes a follow-up phone call
Promote League via Public Service Announcements	Aug 7	Greg
Create a list of interested people	Aug 21	Kyla	Kyla set up email and made announcement, Aug 21 deadline given
Create or draw teams	Aug 23	League Committee	Focus will be parity
Create game schedule and email reminder	Aug. 28	Eric	Tuesday for games, Thursday maybe required if >48 players
Cancel Ron Brent and other unnecessary field bookings	Sept. 4	Eric	Depends on # of interested people, what exactly Maizie reserved, and status of Maizie’s July 30 booking request.
Collect $$	Sept. 4	Eric and Nini	League spot reserved only after $25 fee paid
Send in BCDSS membership form for new players	Sept. 10	Greg	BCDSS membership comes with insurance $75 per team of 15
Collect for distribution to media	Game nights	Greg	Scores/standings will not be recorded for fall league but scores, if available will be sent to media.