Attendance:
John Bowes, Greg Jonuk, Mike Connor, Sean Bernard, Luke Williston, Eric Long, Nini Long, Brett Fletcher, Neil Lamont
1. Financial Housekeeping
Greg produced a balance sheet (included at end of minutes), prepared by Dennis
(former treasurer) and updated to Sept. 2005. The balance prior to winter
2006
ultimate was 102.32 and Eric reported that we have a positive balance of $100
to $200 with a few people still to pay. A fee for $63.13 is due in spring
2006 for the website domain,
the webspace is donated by Greg Jonuk.
Action: Greg will research if
lower domain fees are available for less cost.
2. Rec-Mart
Booth
Greg reported inquired about the interest to pay for and donate time to operate
a both at the Pine Centre mall (spring and fall) where
recreational activities are promoted to the public. Response was
positive. Interest in placing booths for similar events at UNBC and CNC
was also discussed.
Action: Greg Jonuk will
contact Pine Centre Mall for dates and cost for Rec
Mart Display. Volunteers required to contact CNC
and UNBC to inquire about similar events and their associated costs and dates.
4. Leisure Guide Ad:
The City of
Action: No action required.
Perhaps monitor effectiveness of ad in future by comparing inquires to cost.
5. Website (www.pgultimate.bc.ca): People would like
the website updated, preferably with recent photos. Content is
good. Forum not well used but may not be an issue since local ultimate
community communicates with email instead. Forum better served for a
larger group of anonymous users.
Action: Greg will update website
with new photos taken by professional photographer (friend of Neil).
6. Winter Ultimate
Report: Eric reported that we have a positive balance of $100 to $200 with
a few people still to pay. Eric said that there were some complaints about
standings/statistics (are they necessary) and the 2nd line approach to substitutes.
Action: No action required.
7. New Jerseys/Disks: Sean produced two prototype designs: one with a carebear and one with a more menacing looking bear with
a disk in it's belly. Consensus was to go
with the more menacing bear but eliminate the disk since the detail would not
show up effectively. Other options would be black shoulder text:
"Scare Bears", numbers on back or front, and PGU text in the
logo. Initial set up fees and ability to put graphics on other
garments in the future as well as costs for different volumes of batch
runs were discussed as other considerations when deciding
what printing company to go with. Eric and Nini
reported that Costco has suitable blank jerseys available for $15 and available
in 4 colors. Consensus was that people preferred the white with navy and
the navy jerseys and that these jerseys would be adequate depending on size
availability and supply. Sean reported that Adobe Illustrated software is
required to manipulate logo. Consensus was that there would be interest
in purchasing disks with PGU logo on them. A 30 batch of disks with logo
costs approximately $12/disk.
Action: Sean to obtain quotes from
several local printing companies for several options available and we
will decide on what direction to take at a future meeting. Sean to order a
batch of disks with PGU logo.
8. Insurance
Eric reported that our current insurance has expired and that it was a
requirement to play at CNC last winter. Since the roller dome does not
require insurance and the City of
Action: None required at this
time. Re-consider when league is of sufficient size to warrant formal
structure.
9. Election of Officers/
Division of Labour
Consensus was that no formal structure (i.e. formal elections,
registration as per the BC Societies Act) is required until the league grows to
a sufficient size that might warrant it. It was moved and accepted that
John Bowes be designated President of PGU. Sean volunteered to continue
as "Tournament Coordinator" (with assistance from John), Eric
volunteered to continue as "Winter Ultimate Coordinator", Nini self-appointed herself as "Social Coordinator",
Neil volunteered to be "Tournament Host Coordinator "(with assistance
from Mike and John), and Luke and Mike Volunteered to be "Skill-Clinic
Coordinators". Although not discussed, Greg Jonuk volunteered to
continue as "Website Manager" and "Public Relations
Coordinator." It should be noted that several more unofficial
positions could be carved up for interested parties. For example,
Jason and Sara took on valuable roles distributing posters in the fall and a
person semi-formally responsible for "Poster Coordination" would be
welcome.
Action: John to purchase crown, robes, and throne for his term as President of PGU.
All members are also required to kiss his ring in lieu of handshakes at end of
games.
10. Spring/Summer
Recruitment
Posters should be placed at CNC, UNBC, Coast Mountain Sports, ect. Sean prefers the poster
that Max Jones posted at UNBC featuring a photo of two
women competing for a disk. Greg suggested that someone should enquire
about ads on the UNBC and CNC TV systems. Luke suggested that outreach to
high schools by adult Ultimate organizations is how he got involved and it may
have been a contributing factor in the growth of lower mainland Ultimate.
Luke suggested that we offer coaching services to local high schools in the spring
and help organize a high school tournament with the winner possibly travelling to the BC high school championships.
Coaching would take place as early as
Action: John to talk to high schools to
determine interest, feasibility, contact people info.
11. New Equipment Purchase
Goaltamite set is not required at this time as we now
have two (Mike, Luke). Shade tent would be very nice for tournaments in
hot or rainy weather.
Action: Greg will renew website
domain service ($63), Eric will purchase a new set of "tall" cones, Nini will inquire about cost of
shade tent for tournament ($50-$200).
12. Prince George
Tournament. Neil, John, Mike all volunteered to take leadership positions
on this initiative. July seems to be the preferred date due to gaps in
other tournament dates. A "hat" tournament might be best
option. Terrace (Pete), Smithers(Vesna, Jake), and Ft. St. John
Ultimate communities should be contacted for interest. Men's Soccer
League should be contacted re the availability and cost for use of their
fields. Wilkins Park/Miworth has camping
facilities, a hall, and a small field which should be investigated. Greg
cautioned that planning for a tournament will be a very large time
commitment. Eric reported that he has a Tournament Planning Checklist
that might be helpful.
Action: Neil, John, Mike to
initiate research into hosting a tournament this year.
13. Skill Clinics
Luke and Mike volunteered to assume leadership positions. Neil suggested
that Kamloops Ultimate had a 3-4 night skill workshop immediately prior to the
start of their summer league and this helped boost their numbers. A
session once a month was determined to be reasonable. Such a clinic would
allow interested newcomers a less intimidating way to get involved in the
sport. Skill clinics also are more easily marketed than regular league
events. POC date: May at earliest since advertising in April, when the
fields are officially closed, might be problematic.
Action: No action suggested at
this time.
14. Summer League
POC date may to coordinate with first summer tournament. Set a goal of a
4 team league and adjust if less. Keep Thursday as the league night with
Tuesdays as a practice/drill/scrimmage day for serious players and Sunday
concentrating on pick-up and newer players. It was discussed that we
should strive to never turn newcomers away no matter what day they show up but
that communication and diplomacy is required to inform them why things are done
on certain nights.
Action: No action suggested at
this time.
15. Summer Tournaments
May 6- May 7 is the first tournament in
Action: No action suggested at
this time.
Next Meeting Date:
TBA, hopefully February, 2006
Respectully Submitted,
Greg Jonuk
Balance
Sheet 2004
|
Credits |
|
|
Debits |
|
|
Collected
for shirts and fee |
$850.00 |
|
Second
Shirt Order - 7 |
$119.17 |
|
Collected
for indoor fee |
$342.00 |
|
First
Shirt order - 12 |
$202.67 |
|
|
|
|
First
shirt screening |
$146.85 |
|
We still have |
|
|
2
shirts online |
$38.52 |
|
2 small shirts |
|
|
4
shirts from |
$45.89 |
|
2 medium shirts |
|
|
second
shirt screening |
$36.06 |
|
2 large shirts |
|
|
Money
to Martha for website |
$70.00 |
|
|
|
|
Repayment
to Simon |
$40.00 |
|
TOTAL Credits |
$1,192.00 |
|
|
|
|
|
|
|
Indoor Fees |
|
|
|
|
|
Fee
for first indoor game |
$60.00 |
|
|
|
|
Fee
for 5 sessions @$40/hr |
$300.00 |
|
|
|
|
TOTAL Debits |
$1,059.16 |
|
|
|
|
|
|
|
|
|
|
In the account(not including interest) |
$132.84 |
|
|
|
|
|
|
|
Balance Sheet |
|
|
|
|
|
|
|
|
|
|
|
2004 Balance Forward |
|
$132.84 |
|
|
|
|
|
|
|
|
|
Credits |
|
|
Debits |
|
|
Description |
# Paid |
Funds |
Insurance-1
|
$775.00 |
|
Drop-ins |
7 |
56 |
Repayment
to Martha for |
$125 |
|
Regulars |
16 |
800 |
|
|
|
Shirts |
|
|
|
|
|
Rebalance
to Dennis's transfer |
|
13.48 |
|
|
|
SUMS |
|
$869.48 |
TOTAL Debits |
$900.00 |
|
|
|
|
|
|
|
YtD SUBTOTAL |
|
-$30.52 |
|
|
|
|
|
|
|
|
|
ALL YEAR TOTAL |
|
$102.32 |
*
Does not include winter credits/debits 2005-2006 |
|
|
|
|
|
*
In possession of Greg Jonuk |
|